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Administrative Assistant

Adexen

Lagos, Nigeria

Job description

Job Introduction

    Adexen has been mandated by one of their client a leader  in the sanitary fittings sector to recruit an Admin Assistant. The positions are based in Lagos, Nigeria.

Responsibilities

    Deliver exceptional office administrative responsibilities, ability to multi-task with excellent communication skills to perform a variety of clerical tasks. Duties of the Administrative Assistant include providing support to senior managers and employees, assisting in daily office needs and manage the company’s general administrative activities.

    Responsibilities:

    • Organize and schedule meetings and appointments.
    • Maintain contact lists.
    • Assist in the preparation of regularly scheduled reports.
    • Develop and maintain a filing system.
    • Order office supplies.
    • Submit and reconcile expense reports.
    • Provide general support to visitors.
    • Provide information by answering questions and requests.
    • Ensure operation of office equipment and maintaining equipment inventories.
    • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
    • Book/Organize travel arrangements for staff.
    • Write letters and emails on behalf of other office staff.
    • Book conference calls, rooms, taxis, couriers, hotels etc.  
    • Cover the reception desk when required.
    • Maintain computer and manual filing systems.
    • Handle sensitive information in a confidential manner.
    • Reply to email, telephone or face to face enquiries.
    • Manage staff appointments.
    • Maintain up-to-date employee holiday records.
    • Coordinate repairs to office equipment.
    • Greet and assist visitors to the office.

Desired Skills and Experience

    • Bachelor degree in social science disclpine.
    • Minimum of 3-4 years of experience in a similar role
    • Knowledge of office management systems and procedures
    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
    • Excellent time management skills and the ability to multi-task and prioritize work
    • Attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational and planningskills
We thank all applicants however only those selected will be contacted.

Industry

Industry & Manufacturing

Job Seniority

Mid level

Job Category

Legal & Administrative

Employment Type

Full time

Experience

3 - 5 years

Skills

Administrative, Time Management, Organization, Microsoft Office, Communication

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